15+ Years of Innovation in HOA Management & Resident Screening

Founded in 2007, TenantEvaluation was born from a vision to simplify community association management through technology. Our founders—experts in condo management and IT—created HOA software solutions to elevate the resident onboarding experience

Today, we remain dedicated to advancing property management automation, bridging the gap between residents and managers with our tenant verification system.

We built TenantEvaluation to simplify resident screening and HOA Operations.

We are dedicated to transforming the PropTech industry through innovation. By prioritizing FCRA compliance, data security, and background check services, we deliver cutting-edge community management software.

Our goal is to revolutionize property management with secure tenant application software that drives trust. We strive to create a thriving ecosystem for HOA boards and condo associations worldwide.

Our Core Values

Trust & Security

We protect data with PCI compliance to enable accurate resident background checks.

Trust

Trust is at our core. Our AI technology ensures consistent, accurate results, giving clients confidence in every decision. With strict security and compliance, we protect personal data, enabling communities to make informed choices with complete confidentiality.

Transparency

Through open
communication and real-time screening reports, we foster collaboration for all parties

Transparency

We prioritize open communication and accessibility. With real-time updates, clear reports, and actionable insights, all stakeholders—applicants, property managers, and board members—have full visibility at every stage. This transparency reduces confusion, minimizes follow-ups, and fosters a smooth, collaborative experience for everyone involved.

Simplicity

We streamline
community screening with intuitive HOA software for effortless management.

Simplicity

Our user-friendly platform simplifies every step of tenant screening, from document collection to background checks, creating a seamless experience for applicants, property managers, and board members. By streamlining complex tasks, we save communities time and keep the process clear and accessible.

Performance

We maximize
efficiency with a time-saving, customizable resident onboarding platform.

Performance

Our automated platform is designed for efficiency and flexibility, meeting each community’s unique needs. By reducing manual tasks, optimizing workflows, and accelerating decision timelines, we save valuable time and resources. Customizable screening criteria ensure every community achieves optimal results with minimal effort.

2007

Pioneering HOA Software

Necessity Breeds Ingenuity: With decades of experience in Property Management and IT, Luis Teran launched TenantEvaluation to streamline community association management. This vision led to the creation of the world’s first digital application and onboarding platform.

2010

Expanding Screening Services

TenantEvaluation allowed Community Managers to streamline applications by handling Tenant Background Checks and Credit Reports directly on the platform.

2013

Online Document Collection

Introducing another industry first, Online Document Collection allowed residents to directly upload IDs, lease agreements, and vehicle registrations, simplifying application workflows for everyone involved.

2014

Enhancing Community Access

With the launch of the Manager Portal, community managers gained a dedicated database for reviewing applications. Community Codes were also introduced, providing unique identifiers for each account to streamline the resident onboarding process.

2015

A Sustainable, Digitized Application

TenantEvaluation introduced the Deluxe Application, a feature designed to digitize paper forms and integrate them onto our platform, offering a seamless “click-to-sign” experience and pushing the application process into the digital age.

2017

The Application Portal

The Application Portal enabled residents to complete move-in requirements, upload mandatory documents, and fill out required forms—all in a matter of minutes.

2018

QuickApprove

TenantEvaluation fully integrated with the application process by launching QuickApprove, allowing community managers and board members to review and make final decisions directly on the platform—a first in the industry.

2020

Proprietary Signature Feature

To further streamline onboarding, we launched an in-house digital signature tool, making it easier than ever to complete applications securely and efficiently.

2021

Income Report and ID Verification

TenantEvaluation introduced the Income Report feature, a secure, convenient financial verification alternative to collecting sensitive documents. Additionally, ID Verification was added, providing robust protection against identity fraud.

2022

QuickApprove 2.0

Building on the success of the original, QuickApprove 2.0 launched with two full suites of approval capabilities and an integrated, customized Decision Letter. Within six months, over 80% of our users adopted this enhanced tool.

2023

A Bold New Era

This year marked a transformation in TenantEvaluation’s brand, incorporating AI-driven solutions, cutting-edge technology, and a commitment to unparalleled service as we continue to lead the future of digital property management.